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MINUTES Amador Steering Committee Tuesday, April 08, 2008; 4:30 p.m./Ione Site CHAIR/FACILITATOR: TBD
1. CALL TO ORDER: 1.1. Request Facilitator – Anne C. Facilitating 1.2. Request Minute Taker – Tracy R. 2. ROLL CALL:
3. CONSENT AGENDA 3.1. Approval of Agenda: Motion to approve agenda with changes made by Tracy R, 2nd by Monica G – unanimous (added 7.2, 7.3, 7.4 and 8.4) 3.1.1. Tracy makes motion to allow Valarie to vote at steering committee, 2nd by Monica, 4 approve, 0 no's: Pat had not yet arrived. 3.2. Approval of previous minutes: Motion to approved minutes with corrections by Rose J., 2nd Valarie, 5 in favor, 1 abstention. 3.3. Review of Action Items from Previous Meeting: 5.5 complete, 8.4 ongoing.
4. COMMENTS/ANNOUNCMENTS: none
5. REPORTS 5.1. Brown Academy (Anne) – Paint project in Colonial in progress. Mountain Oaks will eventually be undertaking paint lead paint removal on third floor which is planned to accommodate offices, several classrooms and a parent lounge. Mountain Oaks will also be doing the asbestos removal in basement. MO plans to prepare one large room in basement for pottery. Preston Foundation will also repair and flooring in Cottage. Anne also has requested an estimate to repair the roof and eave damage on the corner of Cottage. Governing Board agreed to complete review of lease by April 15th. Pat inquired as to any handicapped access issues we may face. The only current requirement is for handicapped restroom, the port-a-potty will be moved from Pine Grove site to address this issue. Ground maintenance estimates are currently being sought for on-going maintenance, however the foundation has agreed to remove downed tree limbs. Volunteer projects (Tracy Roll will be coordination volunteers) will include completion of paint in both buildings.
5.2. Living History Day Report (Rose/Pat) – Questions were raised concerning impact to workshops on day of event (5/8). Will workshops be cancelled? Will instructors participate? If so will they be paid for the day? Also – 5/8 is date of last pottery workshop due to large number of students participating in LHD it was suggested that pottery be extended one week. Motion made to approve extension of pottery by one week made by Anne C. 2nd Rose J pending workshop committee discussion. 5.3. Workshop Update (Anne) – Ione workshop new schedule (due to field hockey schedule change) will begin week of April 28th subject to approval by workshop committee. Ione workshops will continue through May subject to approval by workshop committee. 5.4. End of Year Pool Party (Rose) – 10am baseball (bigger kids) and games (younger group), to be followed by a bring your own picnic lunch and swimming. Cost for swimming is still unclear as of yet. No transportation will be provided by school for this event. Pat M asked if the underwater robotics group could demonstrate their robot. Rose will check into this per pool guidelines and determine at a later date. 5.5 Budget (Anne) – Workshop budget presented to Finance Committee 4/8/08 for 1st round review.
6. PRESENTATIONS: None
7. OLD BUSINESS 7.1 Report on Star Testing (Anne) – Star testing will be held 4/22, 4/23 and 4/24. No workshops will be held that week at both sites. 7.2 PE Testing (Anne) – Mandatory PE Testing for 5th, 7th and 9th graders will be held on Monday April 21, at 9:30 at Ione site. Make-up tentatively scheduled for Tuesday, April 29th at Ione site. Mark will be coordinating. 7.3 Carpooling for STAR Testing: Tentative schedule of van routes from Pine Grove to Ione and back. Tentative schedule is: 8:15 van leaves from Pine Grove to Ione. Ione testing to begin at 9:00 am, then will leave from Ione back to Pine Grove at 9:15, Pine Grove testing to begin at 10:00. Schedule to help transport students between Pine Grove and Ione testing centers will become clear once number of families requesting help with transportation is determined. 7.4 Moving Plans: MO will obtain bids for large items. Inventory of furniture at Pines Grove site needs to occur (added action items) so that needs can be assessed.
8. NEW BUSINESS 8.1 Cottage Clean-Up and Paint (Tracy) – Tracy R. shared concerns regarding cause of water damage. According to Preston Foundation damage to flooring was caused by water leak in basement. Tracy suggested that this be reconfirmed by someone once lease has been signed. 8.2 Continuing Ione Workshops (Rose) – Due to the fact that the Ione site has “adopted” the prior Brown Academy model, of 4 day-a-week drop off workshops in Ione be continued through May – subject to approval by the workshop committee. 8.3 Food Co-op (Tracy) – Parents would like to start a food co-op at site. An account will be set up with “Mountain People” distributor and orders placed bi-monthly. The group will need a designated area in basement to facilitate separating and distributing orders. Motion made and duly seconded. 5 in favor 1 abst.
9. CORRESPONDENCE
10. ADJOURNMENT: Tracy moves, 2nd by Valarie – meeting adjourned 5:40 pm.
Next Meeting: Motions to the Governing Board: Respectfully submitted by: Tracy Roll
ACTION ITEMS FROM NOVEMBER MEETING
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