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MINUTES Amador Steering Committee Tuesday, February 12, 2008; 4:30 p.m./Ione Site CHAIR/FACILITATOR: Anne C.
1. CALL TO ORDER: 1.1. Request Facilitator 2. ROLL CALL:
3. CONSENT AGENDA 3.1. Approval of Agenda: 3.2. Approval of previous minutes (With Changes & Additions): 3.3. Review of Action Items from Previous Meeting:
4. COMMENTS/ANNOUNCMENTS: 4.1. Ski Days (Rose) – Trips must be paid for 1 week in advance and forms completed. Melissa and Monica have the forms. 4.2. Sites are closed this Friday (Feb. 15th) and Monday (Feb. 18th) for President’s Day (Melissa) 4.3. Newsletter Deadline is Wednesday, Feb. 20th (Dianne/Melissa) 4.4. Amadoropoly is Friday, Feb. 22nd in Sutter Creek! Tickets are on sale at both Amador sites for $25 each. (Monica/Melissa) 4.5. Celtic History Day sign up deadline is Feb. 22nd. Cost is $5 per student, adults free. Make sure payment is in by this day too. (Melissa)
5. REPORTS
5.1. Amador Site Report (Anne) – Nothing to report 5.2. Technology Report (Janet) – Tabled. 5.3. Amadoropoly (Marie) -- Please purchase your tickets! 5.4. Living History Day Report (Rose) St. Sava’s on May 5th. Theme is Medieval (Pre-Renaissance). Cost will be $10 per family. See the newsletter for more details. 5.5. Workshop Update (Anne) – meeting was held last night with actual and proposed budgets to be presented to Richard. Currently over budget by $4K for the year. Field trip/special events budget increased as well as the budget for workshop supplies. Motion made by Ruby to recommend the proposed budget to Finance. Second made by ___________. Pass unanimous in favor. 5.6. Whale Watching Trip (Monica) – Whale Watching trip is April 25th. It will be $39 per person. Money needs to be in by 3/25. For details call Monica.
6. PRESENTATIONS:
7. OLD BUSINESS
7.1. Report on STAR testing (Anne): Recommend closing the Pine Grove site for the 4th Grade Writing test. Make up day is March 4th at the San Andreas site.
8. NEW BUSINESS 8.1. Request setting of Amador Steering Committee meeting day and time for remainder of the year (Anne) – Second Tuesdays of the month at 4:30 in Ione until June. 8.2. Discussion regarding next year's budget expenses, plus draft budget from the Workshop Committee– (Anne/Richard) – Tabled until the Governing Board Meeting. 8.3. Teen Group Request for February Teen Social (Matt J.) March 4th, 5PM to 9 PM, subject to usual conditions. Monica moved to approve and Dianne seconded. Passed unanimously in favor. 8.4. Teen Group Request for Granite Arch field trip on March 18th (Jason M.) – The cost is $19 belay & climb and $12 climb. Includes equipment. Dianne moved, Rose seconded. Passed with 12 yes and 1 abstaining. 8.5. Ione Water Issue (Anne) – The water was tested and the tap water is safe. Monica to check the cost of bottled water and to report back. Monica to bring cooler back from Pine Grove site and check cost of R.O. Filters. 8.6. Discussion about Ione Site Lease (Anne) Anne reported on the Preston Castle Foundation meeting that she, Simon, and Monica attended. Governing Board Meeting at the Executive Session – results of any voting will be requested at the end of the meeting, Feb. 26th at 7 PM. Families are encouraged to attend. 8.7. Extended hours for the Curriculum Fair (Anne) – Fair hours are March 3, 4, & 6th (Monday, Tuesday, & Thursday), 9 AM – 3 PM and on Saturday, March 8th, 10 AM to 2 PM at both sites. Dianne moved to accept these dates, Rose seconded. Passed unanimously. 8.8. Discussion about field trip drivers (Rose) Rose mentioned the need for courtesy on the part of parents. Please be on time to collect your child, remember your travel contribution. Policies will be developed by the Ad Hoc Committee. 8.9. Someplace Fun (Kyle Z.) – Committee believes trip to someplace fun can be arranged without a coordinator.
9. CORRESPONDENCE
10. ADJOURNMENT: Anne moved to adjourn at 5:40 PM
Next Meeting: Second Tuesday of each month at 4:30 in Ione. Motions to the Governing Board: Respectfully submitted by: Monica G. ACTION ITEMS FROM NOVEMBER MEETING
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